Archive for Technical Writing

New Photoshop Skills

An intended consequence of taking the Kelby Photoshop seminar last week at the Vancouver Trade and Convention Centre was to pick up new skills. And learn new skills I have!

To the right is an example of my new skills with creating realistic reflections and luminosity in an object. Also, I’ve started using my WACOM pen with different brushes to create artistic layered effects.

In the space of three hours, I popped out four flashy images on this theme.

When Hell Freezes Over – Outlook Style!

For all you MS Office enthusiasts who have discovered the flexibility of adding follow-up flags to appointments in Outlook, here are some hot tips.

First of all, when entering a date in the Due by field, stop being boring. Using the drop-down calendar to select dates takes forever. Simply type in your date thus: dd/mm/yy (unless your computer is set for American dates, in which case you enter mm/dd/yy). Outlook knows what to do with these dates and converts them into something aesthetic and palatable (August 14, 2006, for example).

More amazingly, Outlook will look up dates based on rather irregular text.

Consider the following:

You can enter…

    * tomorrow
    * next Saturday
    * the day after tomorrow
    * +5 (in five days)
    * last Wednesday in November
    * halloween
    * two days hence
    * Washington’s birthday
    * last week
    * Independence Day (American, of course)

But before you get too carried away with yourself, don’t make Outlook look stupid by falling for these obvious pitfalls:

You can’t enter…

    * Saturday next
    * Canada Day
    * in a fortnight
    * at the next full moon
    * the Ides of March
    * All Hallows’ Eve
    * Gurtrude Stein’s Birthday
    * when the moon is in the Seventh House And Jupiter aligns with Mars

Likewise, I managed to produce this dismal failure for Outlook’s Follow-up flags…

Try it out and send me your suggestions.

May Mandala

I just finished my May mandala. In 2010, I completed one mandala image a month for 12 months as a way to improve my Adobe Illustrator skills and just for sheer diversion. May’s mandala is based on the himalayan poppy, also known as Meconopsis betonicifolia. There’s a sky-blue simplicity about these poppies that I find inspiring.

See all my Mandalas in Facebook (one per month for 2010).

Style and Tone

Discussing Style and Tone in technical documentation in the technical writing field is usually a one-minute conversation that really doesn’t even address core issues. Usually, the conversation is about style guides or templates (which has nothing to do with style) and tone hardly even enters into it.

Here are some quick definitions:

Style

Style is the cumulative effect of choices about words, their forms, and their arrangement in sentences. Style is not just a decoration but rather is a atter of substance. Style affects comprehesnion and a reader’s attitude toward the document.

Tone

Tone is the writer’s attitude toward the reader as well as the subject matter. It describes the writer’s relationship to the reader—colleague to colleague or teacher to student. Tone also describes one’s own persona. Persona is the mask you wear as a writer. Do you see yourself as an authority on a given subject or an explorer sharing your findings. That’s tone.

Planning and Ergonomics

In a collaborative environment with multiple teams, communication is critical. To illustrate this point, a picture is worth a thousand words, no?

Ten Characteristics of a Good Technical Editor

In no particular order,

  • Knows the difference between big picture and details
  • Advocates for the document’s audience
  • Exercises critical thinking
  • Knows the difference between copy editing and technical editing
  • Knows the difference between content and design
  • Maintains communication with clients and other stakeholders
  • Maintains style and tone of documents
  • Can distinguish technical jargon from effective writing
  • Edits according to established practices and style guides (i.e., is not arbritrary)
  • Works with writers and subject matter experts in a collaborative and respectful manner

Technical Writing Style

Last night, I taught one of my best technical writing style classes ever. It’s funny, but I was super nervous before the class—I must have known I was destined for greatest (or something). I think what made the class go so well was that there was a consistent flow from introduction to final farewell that built on the idea that in order to write good technical documentation, you need to understand your audience. I even tied in or foreshadowed themes that I know I’ll be teaching in the ensuing weeks.

The flow from after the break from the card game (barnga) to the presentation on discourse communities to the final humorous presentation of the Grand Central Station freeze worked really well. They get it and they had fun getting it.

Next week, I need to find a way to incorporate the graphic I made a while back lampooning everything that’s wrong with technical documentation:
Where academia meets bureacracy